Hey everyone! Today, I want to chat about something that was a game-changer for my practice: advanced multiple scheduling. It took some time to get the hang of it, but once I did, it transformed how I run my practice. So, let’s talk about why this is awesome and how you can make it work for you!
Why Consistent Scheduling Rocks 1. Better Patient Outcomes 🌟 Consistency in appointments ensures patients follow their treatment plans. This means they get better results, which leads to happier patients and fewer complaints like, “Chiropractic didn’t work for me.” 2. Smooth Resource Management 🛠️ Knowing who’s coming in helps you allocate resources better. If you see a busy month ahead, you can plan staffing and resource needs efficiently. 3. Enhanced Productivity 📈 Grouping appointments through block scheduling keeps you in the zone. No more back-and-forth between admin tasks and patient care—stay focused and efficient! Boosting Your Bottom Line 💰 Advanced scheduling helps you predict revenue and fill up your calendar months in advance. I can look at my schedule for next year and see appointments already set, giving me peace of mind as a business owner. Tracking No-Shows and Cancellations 📊 Keeping track of these metrics is crucial. High no-show rates? Time to refine your systems. Tools like the Jane app offer great reporting features to help you stay on top of this. Implement a Cancellation Policy 🚫 Have a clear cancellation policy and stick to it. In my practice, I give a one-time pass for emergencies, but after that, there’s a fee. Communicate this upfront to set expectations and reduce last-minute cancellations. Tips for Advanced Scheduling 📝 Schedule Out the Treatment Plan: After the initial consultation and first adjustment, schedule the entire treatment plan. This keeps patients on track. Use Technology: Utilize apps like Jane for automated reminders and easy scheduling. Educate Patients: Make sure patients understand the importance of sticking to their schedule for the best results. Real-Life Scenario 🌟 Had a new patient who canceled last minute? Give a gentle reminder of your policy and reschedule them promptly. It’s about setting boundaries while showing you care about their health and time. Conclusion 🏁 Advanced multiple scheduling isn’t just about filling up your calendar; it’s about enhancing patient care, boosting your efficiency, and improving your practice’s bottom line. Try it out, and watch the magic happen! Have any questions or need advice on implementing this in your practice? Visit our Facebook Group! -Dr. Katrina!
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If you’ve been tuning in to our updates, you probably know there's always something exciting happening here. If you’re new, welcome! 🎉 With 25 years in chiropractic care, my love for serving great care is unwavering, but let’s be real – admin work isn’t my jam. I crave simplicity, the ability to serve my community, and go home fulfilled without the burden of management duties. The Journey: From Overwhelm to Joy Years ago, my vision was clear: a bustling practice, a central hub for my community where I could offer excellent care and finish my day with a smile. But, like many, I thought I needed to juggle team meetings, management books, and endless seminars. Spoiler alert: I was wrong. After decades of struggle, I gave myself permission to let go of these burdens. I wanted my practice to be vibrant without the chaos of managing a team. Through trial and error, I discovered the beauty of a Staffless Practice. Pandemic Pivot: Sharing the Secrets Then came the pandemic. Friends and colleagues who witnessed my journey began seeking advice. How do you handle the phones, texting, and those in-person queries? How do you juggle it all? My response: I wrote books, launched the Staffless Practice Academy, and began sharing the secrets of thriving without a large team. Caring from Start to Finish One recurring question is about the continuum of care – from when someone first hears about us, through their initial visit, and even if they leave our practice. How do we handle admin tasks, creative burdens, and automation while maintaining a personal touch? 🤝 Here’s the scoop: Attracting Practice Members: Whether it’s through a wellness guide or social media, the journey begins with capturing interest. Nurturing Leads: This involves thoughtful communication – emails, texts, calls – tailored to individual needs. Onboarding and Retention: Streamlined processes ensure new practice members feel welcomed, valued, and informed every step of the way. The Power of Funnels Funnels aren’t just fancy terms. They’re strategic pathways that guide our practice members through their journey with us, ensuring consistent communication and care. Here’s a quick breakdown: Attract: Share valuable content like a wellness guide. Capture: Collect contact information through engaging offers. Nurture: Automated yet personalized communication to build trust. Engage: Seamless onboarding and continuous care. Balancing Automation and Human Touch Automation is a lifesaver, but it’s essential to balance it with genuine human interaction. Whether it’s a warm welcome call, a personalized email, or a thoughtful follow-up text, finding the right mix is key. This balance ensures that while automation handles routine tasks, the human touch keeps the experience heartfelt and personal. Transforming Practice Management Introducing The Practice Suite: a game-changer for managing all aspects of your practice – from communication and scheduling to social media and payments. It’s your all-in-one solution for seamless, HIPAA-compliant operations. The best part? It’s customizable to fit your unique practice needs. Ready to Revolutionize Your Practice? Curious about how The Practice Suite can transform your practice? Book a private tour with us, and discover how you can implement these strategies. Whether you prefer a DIY approach or want us to handle everything, we’ve got options to suit your style. Visit gostafflesspractice.com/suite to get started! 💖 Love love, Dr. Jodi Hey there! Here is a little story about how I decided to go staffless and discovered a game-changing solution to keep my practice personal and efficient! 🌟 The Big Decision When I made the decision to not have staff in my practice, it was for many reasons. One major reason was to keep things personal and authentic. But going staffless meant I needed a solution to manage communication that was quick, compliant, and, most importantly, personal. The Texting Solution 📱 I knew I needed a texting program that could get messages to my patients quickly and personally. I wanted to avoid those cringe-worthy automated messages that feel slimy and impersonal. You know the type: “Hey, Sally, I haven’t seen you at the office in a while!” when I just saw her at the supermarket yesterday! 🙈 I needed a solution that allowed for templates (so I wasn’t copying and pasting directions to my office a million times) and added personal touches like names and emojis. Email Magic ✉️ Next up was finding an email solution. I wanted something with templates that looked nice and were HIPAA compliant. I wanted to send emails that felt personal, not clunky. And wouldn't it be cool if my email program could see that a text just went out to the same person? Spoiler alert: I found a way! 😉 I used Google Workspace, which was affordable and HIPAA compliant. But I wanted to take it a step further. I needed a solution where all my communication tools were in one place, and everything was easy to use and looked good. The Practice Suite: My Ultimate Solution 🎉 After a lot of trial and error, I created the Practice Suite! This amazing platform combines texting, emailing, and phone solutions into one streamlined, user-friendly system. It’s HIPAA compliant, cost-effective, and super easy to use. Now I can manage all my patient interactions from my phone and keep that personal touch my patients love. 💖 With the Practice Suite, I can:
The best part? It’s all in one place, making it easier than ever to keep my practice running smoothly and personally. So, if you’re like me and want to keep your practice personal and efficient, the Practice Suite might just be your new best friend. Let’s bring joy and efficiency back to your practice – you’ll wonder how you ever managed without it! 🌟 Ready to transform your practice? Check out the Practice Suite today and see the magic for yourself! Check out my latest training for more info!Hey there! It’s Dr. Shona McKenzie and today I want to share a game-changer for my practice: an efficient and personalized texting program. I've been in practice for 25 years, and I'm always on the lookout for anything that can make my job easier and more enjoyable, helping me avoid the burnout from administrative tasks. This was my situation before I discovered Dr. Jodi's program.
Initially, I signed up for a different texting program after hearing about its potential to improve practice efficiency through automation. However, despite its success in other practices, it didn’t suit my small, boutique practice. The automation felt insincere, leading to a negative interaction with one of my patients. Then, I finally got on board here at Staffless Practice. Here's how it transformed my practice: Improved Work-Life Balance 💜 Before, patients would text me on my personal cell phone, which blurred the lines between my home and work life. With the new system, I can keep these aspects separate, avoiding late-night or early-morning messages that disrupt personal time. Enhanced Efficiency 💜 A good texting program allows you to communicate with your entire patient base, a segment, or just one individual while being HIPAA compliant. Although I don’t recommend sending personal information via text, this system streamlines daily communications. For example, I can quickly send a new patient a friendly follow-up message without the dread of making a phone call. Effective Patient Recall 💜 One of my favorite uses of the texting program is for patient recall. If patients haven't visited for a while, I can send a mass text, prompting them to schedule an appointment, continue their break, or request no further contact. Automated responses handle each scenario, freeing up mental space and preserving energy. Even if a patient opts out, they may return later, knowing they can reach out whenever needed. Day-to-Day Patient Interactions 💜 This system also helps with day-to-day patient follow-ups. Whether notifying the entire patient group about office closures or sending individual check-ins, the texting program maintains a personal touch while increasing efficiency. If you have any questions about using a texting system or want to get the most out of it, feel free to reach out. I look forward to sharing more insights with you in the coming weeks. Check out the video in our Community Facebook group for more info! 💖 Dr. Shona Hello! Feeling overwhelmed by the digital demands of your practice? Wish you had a seamless system for managing texts, emails, landing pages, and more? Our Core and Apex programs at Staff Less Practice Academy are here to help! Two Levels of Support: Core and Apex We offer two levels of support: Core and Apex, designed to meet your specific needs. Whether you need basic assistance or extensive personalized coaching, we've got you covered. Core Program: 12 Weeks to Success 🌟 The Core Program is a 12-week journey where we handle the heavy lifting. We set up your virtual switchboard, including email and text templates, website content, and automated processes. You’ll get unlimited support from an accountability coach to guide you through every step. By the end, you'll have a fully functional, HIPAA-compliant suite tailored to your practice. Apex Program: Premium Support 💪 For those seeking more personalized support, the Apex Program includes everything in the Core Program plus six hours of one-on-one coaching with me over six months. You’ll also get an extended suite rental. Your Digital Command Center 🖥️ Our Core Board is a digital command center that keeps everything organized. It acts as a syllabus and accountability tool, helping you manage tasks, track deadlines, and prepare for onboarding. We guide you through defining your vision, mission, and practice values, setting you up for long-term success. Comprehensive Support and Seamless Integration 🔧 We optimize your practice space, both physical and virtual. You'll get tech stack guidance, a complete brand kit, and a customized standard operating procedure (SOP). Our communication tools ensure you have the best templates for texting, voicemail, and email, all integrated seamlessly with your existing systems. Ready to Transform Your Practice? Our programs are designed to save you time and money while providing top-notch support. If you’re ready to streamline your practice and focus on delivering exceptional patient care, our Core and Apex programs are here to help. Contact us today to learn more and take the first step toward a more efficient, organized, and successful practice. 🎉 Love love, Dr. Jodi Learn everything you need to know about our Core Program:Ever wished you had a magical wand that could instantly turn your thoughts into perfectly crafted words? 🪄 Meet ChatGPT, the ultimate productivity booster! As someone who juggles multiple tasks daily, I was skeptical at first. But now, I can't imagine my life without it. Whether it's drafting emails, creating social media content, or brainstorming new ideas, ChatGPT is like having a super-smart assistant at your fingertips. It's efficient, fast, and saves you so much time! 💖 Imagine this: you're working on multiple projects, managing two screens with at least eight windows open, and suddenly you need to write a blog post about the benefits of cinnamon for liver health. No sweat! Just prompt ChatGPT, and voila! In seconds, you'll have a well-written, engaging article ready to go. It's like having a little birdie on your shoulder, whispering the perfect words into your ear. Say goodbye to writer's block and hello to effortless creativity. 🕊 From crafting professional letters to generating impactful blog ideas, ChatGPT does it all. And here's the best part: we're offering our entire "AI for the Growth and Support of the Wellness Practice" course to help you maximize this powerful tool. This comprehensive course covers everything you need to know to integrate AI seamlessly into your practice. So why wait? Embrace the AI revolution and watch your productivity soar while you enjoy more free time for the things you love. Get on board the AI train today and transform the way you work and play! Love love, Dr. Jodi Watch This Week's Livestream Here: Hello! Are you feeling bogged down by endless tasks and admin work? Trust me, I’ve been there. Picture this: systems that take care of the admin grind, leaving you free to focus on what you love—caring for your patients. Our Practice Suite does just that, combining everything you need into one easy-to-use platform. Automated text and email templates? Check. Streamlined patient communications? Check. Imagine setting up workflows that nurture new patients, send out timely reminders, and ensure everything runs smoothly without you lifting a finger. Say goodbye to chaos and hello to a well-oiled machine! 💖 Join Our Facebook Community and Thrive Together Ready to take your practice to the next level? We’ve got a treasure trove of tools, templates, and live coaching sessions just waiting for you. Whether you need standard operating procedures (SOPs) or tips on using our software, we’ve got your back. It’s all about making your life easier and your practice more joyful. So, what are you waiting for? Dive in, have some fun, and see how effortless practice management can be. Love love, Dr. Jodi Watch the full video here:Hello friends!
Imagine sitting on a beach, completely at ease, knowing that every aspect of your practice is running smoothly without your direct involvement. That's the dream we've turned into reality with The Practice Suite—a comprehensive, HIPAA-compliant virtual desk designed to simplify and streamline every element of your practice management. Why Practice Suite? Running a successful practice involves juggling multiple platforms for scheduling, compliance, communication, and marketing. This complexity not only consumes time and energy but also incurs substantial costs. Here are the common pain points we've identified:
Our Journey Our journey began with the right tools and an idea to make practice management effortless and compliant. We listened to your feedback about the difficulties and costs associated with existing systems and set out to create a solution that is:
Over the past few months, we've refined this idea into the Practice Suite, now tested and proven in my own chiropractic practice in New Jersey. The transition from multiple disconnected tools to one cohesive suite has been a game-changer. What is The Practice Suite? The Practice Suite is a HIPAA-compliant virtual desk that integrates all your practice needs into one platform. It includes: Texting and Email: All conversations centralized in one place. Social Media Integration: Manage and post directly from your suite. Scheduling and Calendar: Seamlessly integrated and automated. Flowcharts and Automations: Streamline every step of patient interaction. Website: A single-page website that acts as your online presence. With The Practice Suite, you get an organized, efficient, and easy-to-manage system that saves time and reduces costs. Beta Program We're currently offering a beta program for practitioners who are ready to transform their practice management. Here's what you get: Cost: $395 per month (60% discount from the regular price of $1,000 per month). Comprehensive Setup: From capturing client information to automation sequences and templates. Customization: Tailored to fit your practice's specific needs. Support: Continuous support and updates as we refine the suite. We're seeking tech-savvy practitioners to join our beta program. The program is already 50% full, so act fast to secure your spot. How to Join To be part of the beta program and transform your practice management, visit our beta program page and sign up. If you're new to our ecosystem, there will be a $2,000 onboarding fee to ensure you have all the necessary templates and brand elements in place. Don't miss this opportunity to simplify your practice management and enjoy the freedom to focus on what truly matters. Join the Practice Suite beta program today and experience the future of practice management. Final Thoughts Imagine a world where your practice runs seamlessly, allowing you to enjoy moments of relaxation and focus on patient care. The Practice Suite is designed to make that a reality. Transform your practice, reduce your stress, and enhance your efficiency with the Practice Suite. For more information, visit our Facebook Community Page Let's build a better, simpler, and more effective practice together! Love love, Dr. Jodi Hello fabulous people! 💖 Today, I’m excited to dive into a question that I think you'll find both fun and enlightening. Picture this: about four years ago, I hit a wall—ouch! It was rough, but it led me to a breakthrough. I discovered how to run a practice without staff, and I became a pro at it. Fast forward, I've written books, started a school, and developed software. When you’re in the groove, the next big thing just keeps coming, right? That's been my journey, and it can be yours too! 💪 Think about the last time you went to a doctor’s appointment and felt truly seen and heard. Wasn’t it awesome? One of the quirks of being a wellness practitioner is that we often forget what it's like to be a first-time visitor. We get so caught up in the daily grind that we lose sight of that fresh perspective. Here’s a little secret: being an effective communicator in your practice is all about asking those juicy, deep questions and really listening to the answers. For instance, when a new patient walks through my door, I kick things off by making sure I’m the right fit for them. This sets a positive tone and ensures we’re all on the same page. 😄 So, here’s the fun part: asking bold questions right from the get-go! It’s like a dance—on the first visit, the second, and even the fourteenth. These questions help create a crystal-clear understanding and protect everyone’s time, energy, and money. 🫶 Let’s turn our practices into vibrant places of care and connection. Remember, the world needs your fabulous care, so let’s make it a better place together! Want to learn more? Check out our Facebook Community Group! Love love, Dr. Jodi Watch the full video here:Hello! 🤗 Running a practice efficiently without extra staff can feel like a juggling act, but with the right tools, it becomes a breeze. Over the years, I've discovered some absolute game-changers that I can't imagine working without. These tools not only keep everything organized but also boost productivity and streamline communication. Here are my top picks that have transformed my practice into a well-oiled machine. First up, monday.com. This platform is my go-to for staying on top of everything. Whether tracking client progress, managing tasks, or organizing daily to-dos, monday.com is a lifesaver. Its intuitive design and customizable features make it easy to tailor to my specific needs. It's like having a personal assistant who never takes a day off, ensuring that nothing falls through the cracks. 📓 Next, there's Trello, the visual wizard of workflow management. Trello boards are not just practical; they're downright pretty and perfect for creating easily shareable SOPs. I love how I can visually organize my tasks and move them around as needed. It's a great tool for keeping my team on the same page and ensuring that all processes are documented and accessible. 🧙♀️ And then, the showstopper: The Practice Suite. This all-in-one platform, launching soon, will handle texts, emails, calls, and social media—all from one HIPAA-compliant hub. It's sleek, efficient, and exactly what I need to keep my practice running smoothly. Everything is integrated seamlessly, making communication and management a breeze. I can't wait for its full launch because it promises to be a real game-changer. 🫶🩷 But wait, there's more! ChatGPT is another favorite. Need fresh ideas for your waiting room whiteboard or content for your newsletters? ChatGPT is your creativity genie, helping you engage clients and streamline communication. It’s perfect for generating content quickly and efficiently, allowing me to focus on what I do best—providing excellent care for my clients. ⭐️ These tools are part of our Staffless Practice philosophy—not about eliminating staff, but empowering them (and you!) with efficiency-boosting tech. Ready to transform your practice? Check out our Facebook Community Group! Love love, Dr. Jodi Watch the full video here: |